Customer story:

Odfjell Drilling frees up time to spend on content using XaitPorter

Odfjell Drilling is an international drilling, well service and engineering company, with more than 45 years of industry experience. They have streamlined their process for greater control over business-critical data and documents.

Today, instead of bogging employees down in a myriad of administrative production tasks, they are using their time more wisely, focused on, “what truly matters; the content.”

Business outcomes:

  • Intellectual property control
  • Cross-team collaboration
  • Tender production efficiency
  • Saving lots of time
Odfjell Drilling logo

Region
Global

Company size
2500

Industry
Oil and Gas

Solution
XaitPorter

 

File-based Solution was Time-consuming

Due to the global increase in activity, OWS saw rapid business growth over the past decade. Managing the increasing number of large bids and tenders became increasingly challenging. A tender would typically involve a project team of 10 to 15 key contributors working in separate Word files for each section. Which meant countless hours spent on dreary design tasks.

“Creating business documents can’t be allowed to eat into people’s day-to-day operational tasks. We realized we needed a solution that would prevent employees from getting bogged down in a myriad of administrative tender production tasks
  • Expert Silos. “Our previous document management solutions made team members work in silos, especially with big projects involving multiple people.”
  • Lack of Collaboration. “Having cross-site teams trying to collaborate efficiently on tender production using file-based solutions was a time-consuming and strenuous task, tying up people for weeks on end.”
  • Version Control. “It was difficult to track the latest versions and know if the information was accurate or the most up-to-date. True collaboration in real-time was practically impossible.”
  • Manual Compilation. “In the past, we’d typically spend more hours manually compiling multiple pieces of content into one consistent document versus actually contributing to the content.” Manual Formatting. “Getting the formatting, graphics and layout right took time.”

About Odfjell Drilling

With more than 45 years of industry experience, the company has established expertise in the operation of ultra-deep water and harsh-environment mobile offshore units in both Norwegian waters and internationally. In addition, Odfjell Drilling has built a position as a major supplier of personnel for drilling operations and maintenance on fixed and floating production platforms in the North Sea.

“For me as a project manager, XaitPorter helped me and my tender team see the bigger picture, and thus save lots of time”

– Gjertrud Godhavn Boge
Communications Advisor at Odfjell Drilling

Gjertrud-Godhavn-Boge-Odfjell-Drilling-1502x1502

Efficiency from Kick-off to Completion

Moving to XaitPorter eliminated these challenges, giving Odfjell Drilling’s project managers a 360-degree overview of major projects. This allows them to make much more efficient use of their time.

  • Greater Efficiency. Eliminated a myriad of administrative tender production tasks, including document compilation, formatting, version control, and manual coordination, saving time.
  • Greater Productivity. Eliminated the back-and-forth of outsourcing the job to an agency, and “the content review and approval process can run concurrently with content creation,” getting more done.
  • Greater Collaboration. Cross-team collaboration is producing higher quality documents to, “deliver the best service and standards for our clients,”
XaitPorter screen mockup with logo

“There are so many highly qualified people working in our company, producing high-quality documents. Having a best-in-class collaboration solution backing the best people in the industry is vital to be able to deliver the best service and standards for our clients.”

– Gjertrud Godhavn Boge
Communications Advisor at Odfjell Drilling

“Best-in-class Collaboration Solution Backing the Best People”

XaitPorter is the benchmark team co-authoring and automation software solution. Ideal for complex tenders, proposals and reports where teams co-author and everyone saves time to get more done.

  • Co-authoring. Knocks down walls between experts for true collaboration so, “the content review and approval process can run concurrently with content creation. This provides an extra layer of quality assurance.”    
  • Layout Templates. Automates document compilation and formatting to save considerable time on administrative tasks. 
  • Version Control. Auto save and version control, as well as change tracking and compare, eliminates content compliance and consistency impacts.   
  • Workflow. Automated hand-offs keep the process flowing and content reviews and approvals on track.
  • Enterprise Security. “XaitPorter is 100% secure, and we have full control over who has access to the annual report (dedicated resources). We can also take out lists of who has access and provide these to the stock exchange.”
  • Document Control. “Having ownership of our document production allows us to have much more control over business-critical data.”
  • Intuitive Solution. “Word gets around, and XaitPorter speaks for itself. The solution gets on people’s radars because it’s a very intuitive and user-friendly system to work in. We don’t have to spend much time on training, as users quickly figure out how to use the solution efficiently.”
  • Onboarding. “We don’t have to spend much time on training, as users quickly figure out how to use the solution efficiently.”
  • Outstanding Support. “The level of support offered by Xait has been outstanding. Our Key Account Manager, Kristian, has been available and hands-on for us all the way, helping us identify new areas of opportunity and diversify our use of the software solution.”

“Today, XaitPorter is becoming more and more incorporated across business units in Odfjell Drilling. The feedback on the tender solution is entirely positive throughout the organization.”

– Gjertrud Godhavn Boge
Communications Advisor at Odfjell Drilling

Evidence of Efficiency and Time Saved

Odfjell Drilling has been using XaitPorter since 2012, beginning with Well Services, and followed by the Mobile Offshore Drilling Units (MODU) business area in 2016. It has also been used successfully to create annual reports in both public and private enterprises.

  • Time Saved. “XaitPorter freed up our time, so that we could spend it on what truly matters; the content.”
  • Streamlined Process: “XaitPorter helps us structure our document process much more time-efficiently, from the kick-off phase through to completion.”
  • Ownership. “Having ownership of our document production allows us to have much more control over business-critical data.”
  • Content Maintenance. “For instance, if we’re upgrading one of our rigs and make changes to some technical aspect: Existing information stored in XaitPorter can then be updated, reflecting every technical change made.”
  • Quality Assurance. “What’s more, the content review and approval process can run concurrently with content creation. This provides an extra layer of quality assurance.”

"For me as a project manager, XaitPorter helped me and my tender team see the bigger picture, and thus save lots of time" With XaitPorter, Odfjell Drilling has streamlined their process, improved collaboration, and increased control over their business-critical documents. This efficiency is saving them significant time for high-quality content. With the right document do-authoring and automation tool, Odfjell Drilling has saved time, and leveraged this efficiency to other business units and document development processes.

Related customer stories