Fretex

Who is Fretex?

Established in 1905, Fretex is a social enterprise, fully owned by the Norwegian Salvation Army. Their mission statement is to contribute to giving people job opportunities and to improve the environment through reuse and recycling. 

Fretex is the largest vocational rehabilitation company in Norway. Every year, more than 6,000 people take part in their various vocational rehabilitation programs.

The challenge: File sharing (and chaos)

In the course of a year, Fretex creates and submits a number of large proposals. In the past, they used Word for this, sharing files among themselves. According to Lars Sandvik, Public Procurements Consultant, this check-in and check-out way of working together was time-consuming and frustrating.

– Several contributors writing on different parts of the document typically resulted in the last updated version being called for instance ‘Lars_07_chapter 6.3.2’. Often, as the deadline crept closer, we were struggling to keep track of the various content elements and versions. It ended up being a very disorganized process, wasting us time.

The importance of data security 

Proposals often contain confidential or sensitive company or customer information that needs to be kept away from market competitors. Sharing business-critical data via files poses a security risk. What happens if sensitive information lands in the wrong hands, ie. the competition?

Furthermore, managing security rights and access can be quite a challenge when subject matter experts are involved. 

These became bigger and bigger issues for Fretex back in their “Word days”.

Sandvik explains:

– When we needed contributions from SMEs outside of our proposal team or organization, we wanted to be able to grant access-based user rights, so that we could involve contributors and give them access to specific parts of the document. This was not possible with Word.

Learn more about Fretex and what they do. 

The solution: XaitPorter

Download the case study as a PDF and read more about how XaitPorter has given Fretex back complete control over – and sped up – the process of writing large and complex proposals.