Bids and proposals

Learn how to write, manage and master bid and proposals individually and as a part of a team. Our expert authors have been in the game of tendering, government contracting and proposal writing for more than 20 years.

bid preparation

Bid Preparation: A Critical Step in the Proposal Process

 Bid preparation, often overlooked in the rush to issue Requests for Proposal (RFPs) or Invitations to Tender (ITTs) and proposals, is a...

Sep 04, 2024

Our authors

Alan Tawse

Alan Tawse

Tender Management Expert

30+ years of experience managing tenders and contracts for global oil and gas.

Cheryl Smith, Senior Content Writer - Xait

Cheryl Smith

Senior Proposal Specialist

20+ years of experience managing and writing proposals for U.S. government contractors. 

Proposal writing mastery

Complex Proposals: Work Smarter, Not Harder
Proposal Writing

Complex Proposals: Work Smarter, Not Harder

Discover how to handle complex proposals efficiently with strategies to improve productivity, personalize content, and engage your customer...

October 11, 2024

7 Minimum Requirements for a Successful Proposal
Proposal Writing

7 Minimum Requirements for a Successful Proposal

Discover 7 minimum requirements for creating persuasive, compelling proposals that stand out to decision-makers and increase your chances o...

October 10, 2024

How to Write a Proposal: Proposal Writing 101
Proposal Writing

How to Write a Proposal: Proposal Writing 101

Learn how to write a proposal with these 101 proposal writing tips. Improve proposal quality and boost your chances of winning bids with pr...

October 10, 2024

Customized Proposals: Why Personalization Closes Deals
Proposal Writing

Customized Proposals: Why Personalization Closes Deals

Discover how personalized sales quotes and customized proposals can build trust, drive customer engagement, and close more deals in today’s...

October 09, 2024

7 golden rules to write better proposals
Proposal Writing

7 golden rules to write better proposals

Writing better proposals might be the difference between a good year and a great year. Learn how to craft compelling proposals that signifi...

September 20, 2024

Business Proposal Writing: 3 Tips for Success
Proposal Writing

Business Proposal Writing: 3 Tips for Success

Want to secure more projects and new clients? Effective business proposal writing addresses clients' needs, presents clear solutions, and a...

September 09, 2024

7 Effective Proposal Writing Tips for Landing the Deal
Proposal Writing

7 Effective Proposal Writing Tips for Landing the Deal

Seven effective proposal writing tips help you showcase your expertise and demonstrate your experience. Because writing an effective propos...

September 04, 2024

How to Write a Tender Proposal: Cracking the Writing Code
Tenders

How to Write a Tender Proposal: Cracking the Writing Code

How to write a tender proposal is a lot like crafting a key. Imagine a high-stakes opportunity locked away behind a door, secured by comple...

September 04, 2024

How to Write a Persuasive Proposal: Convincing Clients
Proposal Writing

How to Write a Persuasive Proposal: Convincing Clients

How to write a persuasive proposal is all about knowing your client and communicating with them on their terms. But how do you transform a ...

September 04, 2024

Recommended Ebook

Tips and Tricks for Winning proposals

This guide use team challenges to demonstrate how planning and persuasive writing techniques make proposals less challenging to write, more productive to review, and easier to understand, leaving no room for doubt when scoring!

xait-ebook-tips-and-tricks-for-winning-proposals-front-cover-on-tablet-1920x1280

Recommended Ebook

Tips and Tricks for Winning proposals

This guide use team challenges to demonstrate how planning and persuasive writing techniques make proposals less challenging to write, more productive to review, and easier to understand, leaving no room for doubt when scoring!

Elevate your proposal process

Proposal Development Process: Mastering the Game

Proposal Development Process: Mastering the Game

A proposal development process delivers a significant competitive advantage. It lays the foundation for a well-structured and responsive pr...

September 04, 2024

Proposal review process: 3 best practices

Proposal review process: 3 best practices

The proposal review process is a best practice for inspecting and improving content throughout the writing process. They are iterative, aim...

September 04, 2024

Proposal deadlines: Challenges and strategies

Proposal deadlines: Challenges and strategies

Meeting proposal deadlines is crucial in the highly competitive world of tenders and RFPs. Missing a deadline can not only result in disqua...

September 04, 2024

Proposal Win Strategy

Proposal Win Strategy

A proposal win strategy is a comprehensive plan outlining how your team will write a document that commands attention and sets your busines...

September 04, 2024

Proposal Structure: Mastering Your Outline and Layout

Proposal Structure: Mastering Your Outline and Layout

Proposal structure is the foundation of a winning proposal. Imagine; you’ve written a proposal that is client-focused and benefits-driven. ...

September 04, 2024

Proposal Team Structure: Hitting Deadlines with Quality Content

Proposal Team Structure: Hitting Deadlines with Quality Content

Proposal team structure is just as important as structuring your outline; both communicate the results you want. If no one on your team und...

September 04, 2024

Proposal content management: Best practices

The Ultimate Proposal Management Checklist
Proposal Management

The Ultimate Proposal Management Checklist

Cheryl Smith’s top tips for creating a comprehensive proposal management checklist, including compliance matrices, outlining tasks, and def...

October 10, 2024

What is Proposal Management?
Proposal Management

What is Proposal Management?

Proposal management is a proven approach to developing a document that communicates a compelling solution to a client’s specific need or ch...

September 04, 2024

Proposal Management Process
Proposal Management

Proposal Management Process

The right proposal management process can mean the difference between winning and losing that coveted contract. Between getting shuffled to...

September 04, 2024

Industry Expert Insights

A Conversation with Proposal Professional: Jeremy Steward
Expert Insights

A Conversation with Proposal Professional: Jeremy Steward

Jeremy Steward is a 17+ year project management, commercial sales, and business development expert with the offshore energy sector. We caug...

September 04, 2024

A Conversation with Proposal Professional: Neal Levene
Expert Insights

A Conversation with Proposal Professional: Neal Levene

Neal Levene, CPP APMP, PMP, and 20+ year proposal expert, helps teams implement robust processes and drive strategic engagement and growth....

September 04, 2024

Proposal strategy

Proposal deadlines: Challenges and strategies
Proposal Process

Proposal deadlines: Challenges and strategies

Meeting proposal deadlines is crucial in the highly competitive world of tenders and RFPs. Missing a deadline can not only result in disqua...

September 04, 2024

Winning Proposals: A Strategic Approach
Proposal Strategy

Winning Proposals: A Strategic Approach

Winning proposals don’t happen by accident. They are the result of careful planning and strategic execution. Tired of pouring countless hou...

September 04, 2024

Proposal Win Strategy
Proposal Process

Proposal Win Strategy

A proposal win strategy is a comprehensive plan outlining how your team will write a document that commands attention and sets your busines...

September 04, 2024

Proposal software

How Proposal Dashboards Boost Team Accountability and Drive Success
Proposal Software

How Proposal Dashboards Boost Team Accountability and Drive Success

Discover how proposal dashboards provide real-time visibility, helping teams stay accountable, meet deadlines, and boost proposal success a...

October 10, 2024

Proposal Writing with AI Software: A Smarter Way to Approach
Proposal Software

Proposal Writing with AI Software: A Smarter Way to Approach

Proposal writing with AI software is all the buzz. Chatbots are churning out content, and promises of instant, AI-powered proposals abound....

September 04, 2024

Proposal Content Management Software
Proposal Management

Proposal Content Management Software

Proposal content management software is today’s expert team lifeline; it saves time and ensures accuracy. Yet, many organizations still str...

September 04, 2024

bids and proposals

Take The Next Step on Bids and Proposals with XaitPorter

Find out why more than 70 000 proposal managers prefer XaitPorter for projects, proposals and bid submissions and start winning more business!