Quoting Made Easy with CPQ for Professional Services

Professional services demand a sales dance as intricate as the problem they solve. Every day, you tango with complex solutions, delicate negotiations, resource constraints, and tight deadlines to serve your customers. But let’s be honest, the biggest headache isn’t explaining your offering - it’s navigating your quoting process.

Professional Services Sales: from Quagmire to Closing

Offering errors, inconsistent pricing, and endless approval revisions. You spend days wrangling data and formatting documents. While another opportunity waltzes away to a competitor with a faster process. Where’s the light at the end of the tunnel? 

Sales Drowning in Data and Starving for Solutions?

For professional services sales teams, the traditional quoting process feels less like a tango and more like an interpretive dance - acrobatic, unpredictable, and unscalable. Here’s how the manual quoting process for professional services sucks the life out of your sales force:

• Frankenstein Quotes. Every project is unique. But custom quotes cobbled together from siloed resources and aging data is enough to make even Dr. Frankenstein blush. Consistency and efficiency suffer, leaving you with a monster of a quote that, honestly, scares off clients. 
• Pricing Ping-Pong. Inconsistent pricing makes you look unprofessional, and erodes trust. But manually juggling complex pricing structures and client-specific considerations feels like playing ping-pong with your profit margins.
• Revision Rollercoaster. Keeping track of changes, updating quotes and ensuring everyone is on the same page leaves you exhausted before you even close the deal. 
• Collaboration Chaos. Coordinating between sales, delivery, and finance on a quote is like herding cats. Siloed information and manual processes create communication breakdowns and delays, slowing down your entire sales cycle.
• Visibility Vacuum. Do you know how many opportunities are stuck in the quote quagmire? How many revisions are killing your team’s productivity? Without real-time visibility, you’re flying blind, unable to even identify bottlenecks, let alone optimize your process.

How CPQ Rescues Professional Services Quotes

Closing deals hinges on your ability to showcase your value AND deliver competitive quotes fast. Imagine transforming your quote process from a chaotic dance to a well-rehearsed waltz. With CPQ you gain:

• Effortless Customization. User-friendly interfaces guide predefined and custom service configurations, eliminating errors and optimizing value. Built-in compliance and risk checks save you from costly issues. Individual user settings, based on discounting and approvals, protect your margins. 
• Pricing Nirvana. Automate pre-defined rules, ensuring costs, labor estimates, discounts, and rebates with accuracy and speed. Create multiple pricing options, such as cost-plus, margin-based, and one-time pricing, and automatically include estimated sales tax and pricing explanations. 
• Revisions Paradise. Role-based, multi-step, and parallel workflow progresses through a series of predefined steps, ensuring discounts are subject to appropriate approvals, eliminating under-quoting. 
• Collaboration Calm. No more chasing client feedback through email purgatory. Simplify the buyer journey; quickly set-up secure, interactive web portals for sharing easy to understand quotes, as well as personalized videos and data sheets, and collaborating on feedback and revisions
• Visibility Crystal. Gain real-time insights into your quoting pipeline, identify bottlenecks, and track win rates with ease.

Industry Impact 

CPQ isn’t just a tool; it’s a revolutionary approach for streamlining your process, empowering your team and transforming your quoting chaos into a well-oiled machine. Here are some key industry statistics that highlight the impact of CPQ in professional services sales:

• 10% increase in average deal size (Nucleus Research)
• 70% reduction in quoting errors (Aberdeen Group)
• 30% faster sales cycles (Forrester Research)

How is XaitCPQ revolutionizing our customer’s sales process?  

“We were impressed how quickly XaitCPQ understood our business requirements and has gone on to become such a valued member of the team. The company works closely with our in-house staff to proactively drive efficiencies across the business. It really helps us deliver the highest level of customer service.”

Mary Olbrich, Sales Operations Reporting Analyst at ParTech

A smooth, efficient quoting process can be the difference between closing deals and watching opportunities slip away. That’s where the power of CPQ comes in: 

• Faster response times: Delight clients with predictable timelines and quick, accurate quotes that shorten your sales cycle. . 
• Improved win rates. Rise above the competition with personalized quotes that showcase your value and convert leads into loyal clients.  
• Increase profitability. Make informed choices about your service offerings, pricing strategies and resource allocation and reduce your cost-per-quote.

Are you ready to unlock the true potential of your professional services sales team? Let’s chat!