Argeo Saves “A Tremendous Amount of Time” For Tender and Proposal Quality

Argeo, the complete subsea service provider for oil and gas, marine minerals and energy and renewables, has streamlined their complex tender and reports creation process from start to finish with seamless co-authoring, workflow automation and an intuitive content library.

Today they develop large, complex documents faster and close projects sooner. Business outcomes:

• Greater Efficiency
• Less Time Spent Searching
• Greater Productivity
• Ease of Use and Adoption

Key Struggles Were Slowing Them Down

Argeo, the complete subsea service provider for oil and gas, marine minerals and energy and renewables,  faced several time-consuming proposal challenges that echo throughout the energy sector. Their documents are large and complex, require multiple employees, across different locations, and involve tight deadlines.

These challenges were further complicated by working in a generic tool that blocked efficiency.

• Collaboration. Teams worked in silos. “Having multiple employees, across different locations, working simultaneously in the same document on Sharepoint created a massive headache for us,” Dr. Tommy Samuelsberg, Chief Geologist, Argeo, explained.
• Delays. Workflow was a victim of the infamous “waiting game” between writers and experts. In addition, contributor roles quickly became unclear, stalling the development process. “It’s not like we could make an organization like Microsoft change anything on our behalf."
• Content Management. Searching their massive amount of information, including content and images, was difficult and time-consuming. And took precious time away from their focus on quality and closing projects.

Argeo’s goal was to replace their generic solution with something “easy and intuitive,” that included key process-streamlining features and involved a swift onboarding process backed by an expert and responsive team.

Impactful Business Outcomes

Today, Argeo has ditched the people and content silos and workflow delays for a streamlined process that saves a tremendous amount of time and delivers proposals, and all kinds of operational and final reports, much faster.

• Greater Efficiency. Experts and writers are working together in the same document and creating large, complex documents faster.
• Less Time Searching. A simple search, and they can reuse and utilize former papers, paragraphs, sections and sentences. All in one click. “The best part, in my opinion, is probably the ability to reuse images and figures. Instead of searching for a certain figure everywhere, and insert it in all relevant projects."
• Greater Productivity. Sections are being written and reviewed as they go, real-time. The workflow process, and its many expert to writer hand-offs, works seamlessly now.
• Ease of Use. “Once you have the template framework and the master document in place - you can just go full speed from there."

Argeo achieved record growth in revenue in 2024, with an increase of 288% YoY to USD 9.5 million and an EBITDA of 2.9 million, an increase of +415% YoY. 

An Intuitive Solution

XaitPorter is the benchmark team co-authoring and automation software solution. Ideal for complex tenders, proposals and reports where teams co-author, workflow guides the way and everyone saves time to get more done.

“We knew XaitPorter had all the features we needed to efficiently collaborate on large and complex documents,” Dr. Samuelsberg continued.

• Co-authoring. “The co-authoring aspect of it all is essential for us. It saves us a tremendous amount of time and everything is just easier."
• Workflow Automation. “Using XaitPorter has ultimately changed our workflow for the better. Everything works seamlessly now, from start to finish."
• Content Management. “I have to say it again, it’s so easy and intuitive to use, and the amount of time we save searching for content - it’s irreplaceable. It gives us so much more time to focus on the quality of our documents and we can close projects sooner."
• Rapid Onboarding. “The onboarding process went as expected, swiftly and smoothly. We have a low threshold for helping each other, and if we did run into any issues Xait’s support team were there immediately to assist us."
• Experienced Team. “Compared to the support we received from our former software solution, working with the team at Xait was like entering a new and improved world. They were there when we needed them and had us up and running in no time.”

Evidence of Efficiency

After using XaitPorter for nearly three years, Argeo has saved a tremendous amount of time creating complex tender documents. They have also streamlined their report process and are now able to deliver all kinds of operational and final reports much faster.

• Time Saved. Each contributor now works in the same document at the same time, accelerating the document development process.
• Timely Hand-offs. Contributor roles are clear, accelerating seamless hand-offs between experts and writers.
• Faster Searches. Content searching is easy and intuitive, buying more time for content quality.
• Eliminated Down Time. Reviews are conducted throughout writing, eliminating time-consuming delays between reviews and writing. 
• Faster Reuse. Content, image and figure reuse is fast and easy, further accelerating development.
• Faster Set-up. Teams are working full speed ahead with layout templates and master documents that accelerate set-up time.

With XaitPorter, Argeo’s proposal team has streamlined their process and improved efficiency. Not only has this boosted their productivity, but it has also accelerated proposal development while boosting accuracy or quality.

With the right document co-authoring and automation tool, Argeo’s proposal team efficiency future is now. That’s a good thing considering their passion for innovation and recent announcement of record growth for 2024.

About Argeo

Argeo provides full lifecycle services using advanced robotics and digital solutions for the ocean space for oil and gas, renewables, offshore installations and marine minerals.

About Dr. Tommy Samuelsberg

Extensive experience in hydrocarbon exploration in the Barents Sea and Mid Norwegian Sea. Prospect mapping and prospect evaluation, documentation of concession round applications. Carbonate reservoir expertise (Barents Sea, Middle East, North Africa, Russia).

About Xait

Xait is a global technology company founded in 2000 that produces and delivers software for document automation, collaboration and intelligent pricing. Our mission is to help enterprise clients win business by supporting their sales enablement efforts from quote to contract. We are passionate about challenging industry mindsets and developing products that improve the way people work together.