THREE60 Energy Norway Writes Proposals Faster While Increasing Quality

THREE60 Energy Norway is part of THREE60 Energy Group, a leading independent energy service company offering complete asset life cycle expertise. They have accelerated their complex proposal and report development with structured layout and content response templates, an intuitive content library, and seamless global collaboration across nine office locations.

Today, instead of wasting time manually fixing content and design in Word, their experts are investing more time on consistent content structure and quality that is delighting their clients.

Business outcomes:

• Less time formatting and fixing
• More time thinking and writing
• Greater efficiency and productivity
• Scaling and taking on new markets

Limited Tools Were Slowing them Down

THREE60 Energy Norway, known for its unparalleled breadth and depth of energy industry knowledge, faced several time-consuming challenges that echo throughout the energy sector. Most of their proposals and reports are large and complex, require multiple experts across global offices, and involve strict compliance and tight deadlines.

“When it came to proposal and report writing, Word gave experts a little too much flexibility, which often led to a lack of focus and inconsistent responses. Coupled with complex documents, multiple contributors, and global offices, we were wasting too much time correcting structure, reformatting and fixing documents to produce the level of quality content clients we’re looking for.”

- Kseniia Sytaia, Studies & Projects Coordinator, THREE60 Energy Norway

• Consistent Structure. Individual experts worked in Word, which gave them a lot of flexibility, yet resulted in inconsistent documents that were difficult to navigate.
• Content Reuse. The right content was hard to find, and involved spending time searching multiple sources, which didn’t always yield the desired results.  
• Collaboration. Teams worked in silos, making it difficult to harness global expertise quickly. And time-consuming to collect, compile and reformat multiple versions.  

“If you want to stop wasting time on formatting and fixing documents, and you want to scale your model for growth while producing high-quality proposals, co-authoring and document automation software is part of the equation.”

Founded in 2016, THREE60 Energy Group has grown more than three times in the last decade through organic growth and strategic acquisitions. For THREE60 Energy Norway, it was time to solve their document development  challenges with a scalable solution.

Tangible Business Outcomes

Today, THREE60 Energy Norway has overcome the inconsistent structure, content reuse, and collaboration challenges they faced. Now they are delivering more consistent proposals and reports faster while raising the bar on content quality. In fact, client feedback has been remarkably positive.

“Our clients can see the difference in the quality of our proposals and reports, where our experts are investing more time. Because we are more efficient and productive, we are delivering significantly better quality that elevates and reinforces our brand.”

• Greater Efficiency. Document gathering, compilation, structuring, and formatting is automatic, reclaiming time wasted manually fixing Word documents.  
• Greater Productivity. Experts spend more time focused on strategizing and writing which better optimizes their time and boosts content quality. .
• Greater Collaboration. Global experts work together on proposals and reports, seamlessly sharing content and feedback that more rapidly improves content quality.  

“Our proposal development ranges from the simple to the complex, significantly complex as we expand into new markets. The level of efficiency we have achieved, and quality we can consistently deliver, gives our teams more time to strategize and position us for driving that growth with high-quality proposals."

A More Structured Solution

XaitPorter is the benchmark team co-authoring and document automation software solution. Ideal for complex tenders, proposals and reports where teams co-author and everyone saves time to get more done.

“Humans are creatures of habit, so naturally we fear change. It can disrupt our daily routine and put us outside of our comfort zone. Adoption takes time. Understanding this, it was our ability to showcase the benefits of XaitPorter in action that helped us sway contributors over to what one called a “life-changing” way of working more successfully together.”

• Co-authoring. Knocks down walls between experts and across global offices to more quickly harness the organization’s collective experience and wisdom.  
• Predefined Templates. Takes the guesswork out of commonly used content while maintaining a consistent structure throughout development of more unique requirement responses.  
• Content Library. Easy and intuitive to use, this centralized asset saves time with granular searches and automatic content inserts. It also keeps common content components consistent across all documents while reducing fear of the blank page.
• Helpful Team. Comprehensive training with the experts and personalized support from our dedicated Customer Success Manager ensured a smooth and successful transition and a firm foundation for future growth.

“XaitPorter helps us write more proposals and reports faster with our same staff while helping us improve content quality - a must-have combination as we continue to scale and grow. The Xait team has been great, and having a personal Customer Success Manager on board supporting our goals means access to best practice tactics and evolving support functionality.”

Evidence of Efficiency and Quality

THREE60 Energy Norway has been using XaitPorter for 3 years. Over these years, they have adopted a more consistent, structured approach to proposal and report development, streamlined their process, and reclaimed significant time for bidding more quality proposals with the same staff.

“If you want to produce more proposals and reports faster, without sacrificing quality. If you want to delight and impress more clients with easy-to-read and understand proposals. If you want to spend more time developing and less time fixing. XaitPorter is for you.”

• Time Saved. Less time spent on tedious tasks and more time spent on value-added activities that improve job satisfaction and boost team morale.
• Improved Quality. Greater content accuracy and readability, and more compelling narratives at a more rapid pace for growing into new markets.
• More Consistent Structure. More consistent document structure automatically, without the last-minute fixing and reformatting, makes expert writing easier.  
• Better Content Reuse. Effective content searches and more intuitive reuse, coupled with predefined templates, accelerates development.  
• Professional Presentation. Every proposal, report and supporting document is consistently formatted and branded, delighting clients with easy-to-read, compelling solutions.
• Team Collaboration. Multi-channel experts across global offices have easier access to each other and the documents they are collaborating on.
• Governance. THREE60 Energy Norway recently shared its plan to further leverage XaitPorter as a multitool for various purposes. For example, for their integrated Management System, which contains governing documents such as Policies, Procedures, Manuals, NDS, etc.

“At THREE60 Energy Norway, we’re always working to innovate and grow, so naturally that includes XaitPorter and how we can better leverage it. We’re looking forward to learning more about XaitAI and how it can benefit our team and address our security concerns.”

With XaitPorter, THREE60 Energy Norway has improved document collaboration and streamlined complex document development. This efficiency has reclaimed significant time resulting in more consistent, high-quality content.

With the right document co-authoring and automation tool, THREE60 Energy Norway’s team has scaled their operations to help achieve rapid growth.

That’s a good thing considering their passion for integrating expertise across the energy transition and their rapidly expanding global footprint.

About THREE60 Energy Norway

THREE60 Energy Group is a leading energy services group who are delivering innovative asset management, engineering technology and energy transition solutions across the complete life-cycle. Operating across the UK, Europe, US, South America and Asia, the group offers solutions across oil and gas, onshore and offshore wind, carbon capture and storage, geothermal, nuclear, marine, defense and industrial. The Norwegian part of the company (formerly Ridge AS) was established in 2011 with the main purpose of providing the oil and energy industry with objective and best-in-class engineering, advisory and project management support. In 2018 Ridge became a part of THREE60 Energy Group and later was renamed THREE60 Energy Norway.

About Kseniia Sytaia, Studies & Projects Coordinator, THREE60 Energy

Professional driven to excel in applying knowledge about risk science in the energy industry with a diverse background having Master's degrees in both engineering and social science. Having accumulated experience in various multicultural settings, I have developed a skill set that enables effective cross-cultural communication and collaboration. My involvement in developing governing processes and procedures, streamlining inefficiencies, and elaborating technical documentation has honed my ability to maintain a broad perspective. This experience has enabled me to identify and implement sustainable solutions that benefit the organization as a whole, rather than focusing solely on departmental gains.

“Choose a person who is committed to the process of implementing and adopting, and who is prepared to help the organization work through resistance to change. Be patient, take time to listen and explain. Like a proposal, show, don’t tell. Above all, be consistent and persistent. When the light bulb clicks on and people see the benefits, it’s worth the investment.”